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Hotel Villa Mahal — Information Notice under Law No. 6698 on the Protection of Personal Data

As Villa Mahal Turistik Tesisleri İnşaat Otomotiv Sanayi ve Ticaret Ltd. Şti. (hereinafter referred to as "Hotel Villa Mahal"), we deeply value the security of your personal data and respect your privacy. In accordance with Law No. 6698 on the Protection of Personal Data ("the Law"), we hereby inform you about the conditions under which your personal data is obtained, how it is processed, our commitment to protecting it, and your rights regarding this personal information.

a) Definitions

Personal Data: Any information relating to an identified or identifiable natural person.
Relevant Person: The natural person whose personal data is processed.
KVKK: Law No. 6698 on the Protection of Personal Data, published in the Official Gazette on 7 April 2016.
Data Controller: The natural or legal person who determines the purposes and means of processing personal data and is responsible for establishing and managing the data filing system.

b) Categories of Personal Data Processed

Identity Information: Name, surname, Turkish ID number, place and date of birth, nationality, passport number.
Contact Information: Address, phone number, email address.
Financial Information: Bank account details, credit card information.
Special Categories of Personal Data: Photograph, smoking status, allergy information, medication usage.
Other: Room number, vehicle license plate, camera footage, signature, IP address, website visit data.

c) How We Collect Your Personal Data

Your personal data is collected through various channels including: information shared with our staff or suppliers, forms submitted via our website and social media, reservation forms completed at our hotel, online booking platforms and travel agencies we partner with, preferences shared during your stay, security cameras, guest satisfaction surveys, invoicing and payment transactions, cookies used during website visits, and job applications.

d) Processing of Your Personal Data

Your personal data is processed in accordance with Article 5(2) of the KVKK, under the legal bases of explicit provisions by law, necessity for the establishment or performance of a contract, fulfilment of legal obligations, and the establishment or protection of a right. For marketing communications, your explicit consent will be obtained.

Processing purposes include: management of accommodation services, reporting to the Gendarmerie, measurement and improvement of guest satisfaction, pursuit of legal matters, financial and accounting operations, fulfilment of transfer and activity requests, recruitment processes, and legally required archiving activities.

e) Storage and Transfer of Personal Data

Your personal data is stored confidentially on Hotel Villa Mahal's accounting software and in printed form, in accordance with KVKK's "Technical and Administrative Measures Guidelines". Your personal data is not transferred abroad.

f) Rights of the Data Subject

Under Article 11 of the KVKK, you have the right to: learn whether your personal data is being processed, request information about the processing, learn its purpose and whether it is used accordingly, learn the third parties to whom your data has been transferred within or outside the country, request correction of inaccurate or incomplete data, request deletion, object to adverse outcomes resulting from automated analysis, and request compensation for damages arising from unlawful processing.

How to Apply

You may submit your requests regarding your rights by sending an email to [email protected].

Villa Mahal Hotel — Guest Privacy Policy

At Villa Mahal Hotel, we respect the privacy of our guests and website visitors, and we take the protection of your personal information seriously. This privacy policy explains how the information we collect from you is used, stored, and protected.

Information We Collect

During your stay at Villa Mahal or when you contact us through our website, we may collect the following information:

• Reservation Information: Name, surname, ID / passport number, contact details, dates of stay, payment information
• Preference Information: Dietary preferences, allergies, special requests, room preferences
• Contact Information: Email address (for newsletter subscription), phone number, message content
• Technical Information: Website usage data collected via cookies

How We Use Your Information

The information we collect is used for the following purposes:

• Managing your reservation and providing accommodation services
• Delivering service tailored to your special requests and preferences
• Maintaining records as required by law (accommodation notifications, etc.)
• With your consent, keeping you informed about new services and special offers
• Improving the quality of our services

Sharing of Your Information

Villa Mahal does not sell, rent, or commercially share your personal information with third parties. Your information is only shared in a limited manner with business partners (reservation systems, payment institutions, etc.) when legally required or when necessary for service delivery.

Security

Your information is stored encrypted on secure servers. Technical and administrative measures are in place to prevent unauthorised access. Payment information is not stored on Villa Mahal's systems; it is processed by secure payment infrastructure providers.

Newsletter & Marketing Communications

If you subscribe to our newsletter through the form at the bottom of our site, your email address will be used only to inform you about news, campaigns, and special offers. You can unsubscribe at any time by contacting [email protected].

Your Rights

For detailed information about your rights regarding the processing of your data under KVKK and related regulations, please review our KVKK Information Notice.

Cookies

We use cookies to improve the performance of our website and user experience. For more information about the use of cookies, please review our Cookie Policy.

Changes

This privacy policy may be updated when necessary. Significant changes will be announced on our website.

Contact

For any questions or requests regarding our privacy policy or your personal information:

Email: [email protected]

A quiet promise to the land, the sea, and those who stay with us.

Villa Mahal rests on a hillside that tumbles gently into the Mediterranean — a landscape we did not build, only borrowed. Our commitment to sustainability is woven into the small choices we make each day, from the water that fills the infinity pool to the linens folded in every room. We believe true luxury is leaving a place better than we found it.

The Bay & The Coastline

Our private bathing platform and Beach Club operate under strict environmental care. We use reef-safe practices, monitor water clarity, and work alongside local marine initiatives to protect the underwater life of Kalkan Bay. No single-use plastics are served at the water's edge — glass carafes, ceramic cups, and reusable materials are our standard.

Energy & Water

• Solar thermal systems heat a significant portion of our hot water
• LED lighting throughout the property
• Water-efficient fixtures in all rooms and suites
• Linen and towel reuse program — changed on request, never by default
• Pool filtration optimised to minimise chemical use

Food & Local Sourcing

Our kitchens favour seasonal, Mediterranean produce sourced from Kalkan, Kaş, and surrounding villages. Olive oil comes from regional groves, fish arrives from nearby fishermen the same morning, and vegetables are selected with local suppliers rather than large-scale distributors. Menus change with the harvest, honouring what the region gives at any given moment.

Waste & Recycling

We operate a structured waste separation programme across the property. Organic kitchen waste is composted where possible, glass and paper are recycled locally, and plastic use has been reduced across all operations. Bathroom amenities are provided in refillable ceramic dispensers instead of single-use bottles.

Community & People

Villa Mahal is run by a small, long-standing team — many of whom have been with us for over a decade. We employ locally, train our staff on-site, and work with neighbouring businesses rather than large chains. Our sailing excursions, spa treatments, and guided experiences are delivered in partnership with independent craftspeople from the region.

Architecture & Preservation

The hotel's whitewashed, organic forms were designed to sit lightly on the hillside rather than dominate it. Native planting — olive, pomegranate, bougainvillea — frames the property, requiring minimal irrigation and supporting local pollinators. We maintain rather than expand, choosing thoughtful preservation over new construction.

A Quiet Invitation

Sustainability, for us, is not a certificate on a wall — it is a daily practice. We invite guests to join us in this rhythm: reuse the towel you hung back, walk rather than drive the short stretch into the village, ask about the fish on the menu. These small gestures, multiplied by every stay, become something meaningful.

For questions, collaborations, or further information about our environmental practices, please reach us at [email protected].